Note: Only admin account is able to add / assign / remove users on the ARIBA profile. Please get in touch with your account administrator first.
Within your admin account, you can add in another user. The need for adding users in account is when different users are having a different function in your procurement activity. For example, tender admin is responsible to handle all tender submissions and enquiries while Purchase Order admin only handles purchase order invoice related process in Ariba account.
1. To add users, click on the Profile icon on the top right corner of the table and click on Settings.
A. Manage Users
1. At the Settings page, we need to define the Users first before we can assign Roles to them. To do this, head to Manage Users (Number 1).
3. At the Manage Users page, the Admin's name will appear first with its roles. To create a new User, click on Create.
At the User Information, the Admin can put in the User's username, email address, and all the required fields. For Roles, click on Add button to add their Roles. And for Customers, it should be the customer of where the User wants to handle the event, in this case Sarawak Energy Berhad.
Once all is done, make sure to click on Create button.
B. Manage Roles
1. Head back to Settings page, and select on Manage Roles (Number 2)
2. You will be redirected to the Manage Roles page. Since you have created a new User just now, you will need to create new Roles for the new User. Click on the Create icon on the bottom of the page of the screen to add new roles.
Once inside, provide a name for the new role, such as Tender Admin (Number 1), and search for the related permissions by clicking the Add (Number 2) button. You can refer to the descriptions to understand each function; for example, assigning "Access Proposals and Contracts" allows the user to view all tenders and quotations within the account.
Under the Users section, locate the user profile created previously and click Add (Number 3) to link that user to this specific role. Once all is done, select Create (Number 4).
A new user has now been created under the Admin's SAP Business Network account.