Dear SEB’s Suppliers,

 

This newsletter is as a reminder on the correct procedure to process your invoice with SEB.

 

Why are you receiving this Newsletter? -You have been onboarded to Sarawak Energy e-Procurement (SEPRO)! What that means is that, you will be doing an end-to-end transaction process with us via Ariba.

 

How will PO’s be sent? -Since you have been onboarded with us, any PO created from your respective onboarding date and onwards will be electronically sent to you via the email address that you have registered with us in the Ariba Network. You should not be receiving any manually sent hard copy PO/email by the PO Officer.

 

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Further reading

 

How Supplier will be able to send their invoice?

  • Supplier can create invoice in Ariba Network only AFTER SA/GR has been performed by SEB and Order Confirmation has been done by the Supplier in ARIBA.

 

Invoice submission for suppliers to be onboarded to Ariba (Buying & Invoicing and Commerce Automation)

  • Upon supplier registration in Ariba Network, supplier needs to declare whether they have e-invoicing system.

 

                                                                                                       

Old Process Vs Current Process

 


Old Process

Current Process (SEPRO) 

Purchase Order

PO Officer to provide hardcopy or softcopy (pdf) to supplier

Supplier will auto-received PO via Ariba Network (Paperless)

Confirming of Order

Supplier to sign and acknowledge the PO document and return back to PO officer.

Supplier will perform Order Confirmation via Ariba Network (Paperless)

Invoice Creation timing

Supplier can send invoice at any time.

Supplier can create invoice in Ariba Network only AFTER SA/GR has been performed by SEB and Order Confirmation has been done by the Supplier.

Invoice Submission

Email pdf copy (e-invoice) or submit hardcopy of their original invoice to Accounts Payable SEB

  • Upon supplier registration in Ariba Network, supplier needs to declare whether they have e-invoicing system.
  • All SEPRO Onboarded Suppliers are required to create their invoice and attach PDF copy of the original invoice in Ariba Network. 
    • For supplier with e-invoicing system, no hardcopy is required to be submitted to SEB Finance (Accounts   Payable), after submission via Ariba Network.
    • For supplier without e-invoicing system, original hardcopy invoice must be submitted to SEB Finance (Accounts Payable) stapled together with the copy of printed Ariba invoice, after submission via Ariba Network.
  • For the processing of payment, Ariba Invoice shall prevail in the event of a conflict with the original invoice.

 

Please ensure compliance to the above requirements for timely payments. For further clarification on the above, please contact accountspayable@sarawakenergy.com.

 

 

Please do not hesitate to contact us if you have any enquiries. 

Thank you and Warm Regards,

SEPRO Support

Guides       : https://sepro.freshdesk.com

Email         : AskSepro@sarawakenergy.com

Telephone: 082-330127